Unit 18 MCKI Assignment-Btechnd

Task 4: Improving Access to Systems of Information and Knowledge

Report on existing approaches to the collection, formatting, storage and dissemination of information and knowledge to support the teaching and learning at the University.

Different information technology systems (IT) and other approaches are being used by the University particularly for collection, formatting, storage and dissemination of information and knowledge available to support their teaching and learning process. The information system has been implemented at various levels in different universities. Some universities have developed database of learning materials as well as journals. The teaching exercises, assignments and tests are conducted on online system (Sabau, Lungu, Bologa & Bologa, 2010). The students also have to submit the assignment online through the system. The system also includes facilities such as forums where the discussion on the various topics can be done in order to resolve the issues or doubts that might be there.

Carry out appropriate changes to improve the collection, formatting, storage and dissemination of information and knowledge involving the teaching and learning at the University.

Appropriate changes may be carried out to improve the collection, formatting, storage and dissemination of information and knowledge involving the teaching and learning at the University. Firstly the central database may be developed that integrates various universities. The second aspect is to develop a pool of research studies that are being conducted. This will ensure that the like studies can share the ideas and ensure that the study is being conducted effectively and efficiently.

Suggest one possible way which you think can be used more effectively to improve access to information and knowledge for students, lecturers, management, employees and other stakeholders within and outside the University.

Based on the study it can be said that the information system is being implemented very effectively within the college and universities. However the need is that central database may be developed wherein several colleges may have the access to the information. This will reduce the database storage requirements. Currently similar data related to study material is uploaded by different colleges. The central database of learning material will have a huge impact on this and will be quite effective.
Further the research subjects will also be supported if the information system is developed for integrating various colleges and universities. This will be helpful in sharing ideas resolving doubts by experts that may be situated in different colleges.

Conclusion

The report discusses the various aspects related to knowledge, communication information. The first two sections highlight the importance of assessing the information and knowledge needs. These will be helpful for taking suitable decisions and in developing the plan. Further the strategies for increasing personal networking to widen involvement in the decision-making process have been discussed. Later the importance of developing the communication process been discussed. This has been beneficial in identifying the strengths and weaknesses of the communication process. Based on this the strategies have been discussed to improve the communication process and eliminate the weaknesses. The reflective summary highlights how the complete process been beneficial in developing the communication process. Lastly the importance of information system has been discussed further the strategy to improve systems relating to information and knowledge have been discussed. Overall the complete report has been important from the viewpoint of developing system and strategies relating to communication, knowledge and information, which are instrumental in the decision making process.

References

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IFC. 2007. Strategic Communications for Business Environment Reforms: A Guide to Stakeholder Management and Reform Promotion. World Bank Group, Washington, D.C. [online] Available At: http://www.ifc.org/ifcext/sme.nsf/AttachmentsByTitle/beetoolkitcom/$FILE/BEEtoolkitcom.pdf. [Accessed On: 07th November 2014]
Koppich, J.E., Prince, C.D., Guthrie J.W. & Schuermann, P.J. (n.d.). Stakeholder Engagement and Communication. Guide to Implementation: Resources for Applied Practice. CECR. [Online] Available At: http://cecr.ed.gov/pdfs/guide/CECRStakeholderEngagement.pdf. [Accessed On: 07th November 2014]
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Sabau, G., Lungu, I., Bologa R. & Bologa A.R. (2010). Information Systems in University Learning. Informatica Economic?. Volume 14. Number 4. Pp.171-182. [online] Available At: http://revistaie.ase.ro/content/56/17%20-%20Sabau,%20Lungu,%20Bologa,%20Bologa,%20Florea.pdf. [Accessed On: 07th November 2014]
Schmeer, K. (n.d.). Stakeholder Analysis Guidelines. [Online] Available At: http://www.eestum.eu/voorbeelden/Stakeholders_analysis_guidelines.pdf. [Accessed On: 07th November 2014]
Sinclair, M.L. (2012). Developing a Model for Effective Stakeholder Engagement Management.
[Online] Available At: http://www.deakin.edu.au/arts-ed/apprj/articles/12-sinclair.pdf. [Accessed On: 07th November 2014]
Thorton, J. & McGlashan, V. (2011). Effective communications with internal and external stakeholders. [Online] Available At: http://www.hqip.org.uk/assets/Conferences-Summits/2011-conference-presentations/HQIP-Conference-2011-Workshop-5-James-Thornton-and-Vivienne-McGlashan.pdf. [Accessed On: 07th November 2014].Order Now

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