PROJECT PROPOSAL FOR PREPARATION OF BID
This is a Automotive sales company which is one of the leading manufacturer and distributer of quality replacement parts of different vehicles such as Audi A3, Lexus IS, Mercedes Benz E class, Infiniti Q50 and many more. It also offers an expanding line of OEM replacement parts of dodge vehicles. It is one of the largest companies all over the world.
Process of gathering team and making them work by using techniques of design documentation, administrative records, financial & risk management
Liu & Wilkinson, (2014) has commented that to make a project successful teamwork is very important in the automotive sales organization. When all the people work together in a team, different types of creativity are developed which help in growth of the company. Also, collaboration on a project develops the interest of learning which solitary work usually lacks. Working in a team also builds strong relationship and trust with the coworkers. Risk management is a very important factor in this sales company because without this the company cannot define its objectives and goals for future.
Yang et al. (2014) has stated that all the team members should learn to take risk in their work. Design documentation is another factor, which all the team should learn while working. Generally, the customers and the buyers want documents. It is essential for the workers to keep the administrative records of all the products. Improvement of the efficiency and productivity administration records must be maintained properly. In this organisation, manager must have the relevant data to win in the market.
Description of team’s job participation using SMART & GAP ANALYSIS
Main objectives of this project are to understand the involvement of the stakeholders for the betterment of the bid project. Identification and development of the strength of the team is to be checked. Team members should work united and everyone should understand the main objective.
Different roles and responsibilities are involved in this bid programme. Albrecht & Spang, (2014) has mentioned that the roles of the human resource management are to recruit the eligible person for this job. Financial department is responsible to evaluate the proper cost of this project. The managers of this project are supposed to submit the complete bid structure among all the stakeholders and clients. The team members should clearly answer all the queries as fully as possible.
Plans for implementation on team performance & Setting key performance indicators for GM, SM,FM, Automotive engineer, after sales & workshop manager.
Improvement of team performance needs proper commitment, leadership and conviction. First step is to change the researching qualities of high performing team. All the team members should understand clearly the objective of this bid programme (Turkulainen et al. 2013).
The key performance indicators that have been set for different team members are as follows:
The general manager should look out for the customer’s satisfaction. Without this, the bid programme will not be successful. The general manager of the company should make sure that the quality of their services and products must be standard. The performance of general manager depends on how they manage the overall programme in a systematic way (Lappe & Spang, 2014).
The KPI of the Sales manager depends on the way the sales team is doing the things that is need to be done to make it successful. The KPI of the sales manager are lead response time, contract rate, customer’s response.
The KPI for the finance manager is the way they will keep the financial records of all the products the company are going to launch in the bid programme. Financial manager will keep the records of accomplishment of all the process, billing, transaction and collection involve in the bid process.
Automotive engineers will make and modify the design of the luxuries cars that the company is going to launch in the programme. Kpi of the automotive engineers is to make sure that the products displayed in a proper way. All the parts of the vehicles should be in good condition (Bowers & Khorakian, 2014).
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The project refers to a group activity designed to achieve the desired output by the organization. Project management means the application of the knowledge, skills and techniques for the execution of the project with efficacy and effectiveness. The project report focuses on the feasible and convenient execution of the project (Bryde, 2003). It will include the implications of the project and a suitable methodology for it along with the structure of the human resources for the organization. Procedure of the monitoring and controlling will be included in the project according to the detection of the management aspects in the business. Finally, risk management will be added along with the description of the necessary steps for the completion of the project.
The author of this paper will now attempt to demonstrate and dissect the complex mechanics of project management through a straightforward example of moving a company from location “A” to “B”.
LO1 analysis of the business objectives for the identification of the feasibility of the project
1.1 Identification of projects required from an appraisal of established business objectives
A company is planning to relocate to the area around Banbury, Oxfordshire. The main objective of this relocation is to reduce costs and to increase the profitability of the business by 10%. Therefore, the company is required to analyze its operational procedure. As a consulting company that will be a great way to fund a startup to make a great income. Based on the hourly rate they can bill, they will belimitedby the number of their employees and/or their location. With the location change they will be able to reduce their expenses and increase their income. This will be the main motivation for relocation planning.
Regular examination of the operational processes is essential for the success of the business and it should be undertaken based on suitable techniques of project management, taking into consideration the cost benefit and the trend of the organization. The selected methodology should enhance the quality of the project and efficiently drive it towards an output that is compliant with the requirements (Eve, 2007). It will make the process of the monitoring and controlling easier and help the project manager to complete the project in a shorter period with economical resource management.
In the present project report, this business relocation is analyzed to attain the goal of expansion and the growth of the business. Apart from this, it is very important to review the business operation and procedure so that suitable project can be identified for meeting requirement of business. The general manager identifies the needs for relocation, the HR manager makes the necessary steps for searching the right applicants. The most critical point is how soon can employees be taught to execute their daily routine operation. This will help to start up the service in the short term.
The cost-benefit analysis (CBA) is a useful technique for non-critical financial decisions. It involves adding up the benefits of actions and comparing them with the costs associated with it. This tool can be used in the following situations:
- Improvement in operational activities: Operational activities will be improved in order to accomplish financial objectives such as growth in revenue and profitability.
- Development of IT department: For this project, the IT team will be developed who will work for the improvement ofthe existing IT systems of.
- Management of human resources: This project will be focused on the minimization of human resource costs particularly associated with redundancy, recruitment and training.
At this juncture, management can conduct cost benefit analysis which leads to provide information regarding project to be done. Not only this, time line, resources, budgeting and accountability of project also need to be considered and accordingly project should be selected. In addition to this, team manager can also make arrangement for alternative project so that business objectives can be met on right time.