1. Introduction

The purpose of this study is to find out the steps that are required for the implementation process of the system. In this assignment, the focus is given to the importance of the system in the given project. Various steps have been taken to develop the system in the project, such as the implementation process and testing. The detailed analysis is regarding the process of implementation and testing which are presented in this assignment. Discussion is also done regarding various challenges that have arisen during implementation and testing. Moreover, the discussion is also done regarding the time that was used in planning the schedule for implementing the system. Various strengths and limitations are also provided regarding the products are also provided along with the learned lessons during the completion of the project.

2. Steps were taken for the implementation process and testing in the project

2.1 Implementation process

In order to adopt the recent regulatory requirements and increase the efficiency of the business, proper implementation of IT, tools is required. The latest technologies were used by the experienced team of technicians who looked after the entire implementation process to derive effective results for the system. Initially, the project manager created a team who helped in guiding the manager in the entire process of completion of the project. Their main target was to check whether the system was useful in providing the best facilities to the customers for booking the required products. According to Ballou and Springer (2015), various webinars were also attended by the project managers to get adequate knowledge regarding the implementation of the software. This knowledge was used by the project manager to check whether the online delivery system is working effectively or not. The next step taken by the entire management was to be sure regarding the proper support of the infrastructure that is required for the development of software in the company. All the devices of communication, along with the hardware parts, were properly checked in order to avoid the issues that had a chance of arising while implementing the system in the project. There was also a proper division of roles between all the employees regarding the implementation of the system on the project. Regular updates were also provided by the entire team of the project to the project manager who helped the manager to understand the effectiveness of the software in the business

2.2 Testing

Various processes that were taken to test the entire project system were as follows:

Unit testing was done to check the effectiveness of the system. Integration testing was also completed by the entire project management team of OrderUp to understand whether the developed system is able to solve all the issues regarding online order placement or not. GUI software testing, usability testing, performance testing, error handling, volume testing, and security testings were also done to avoid further issues in using the developed system (Diao, 2018).

3. Whether the system is completely finished or not

No, it has not been possible to completely develop the system since it was important to check all the parts of the system in order to avoid lags in the future. Usability testing was an important process to understand the effectiveness of the system. Therefore, whether the system is able to meet the demands of customers, it is necessary to do a proper demonstration of the system. It is taking extra time to complete the testing of the system. As per the views of Lingervelder et al. (2019), it is also important to conduct reliable security checking so the failure of the system in the future can be avoided. Moreover, it was also important to validate various requirement types such as the functional and non-functional performance of the system and also the technical requirements of the system. In order to develop a system, it is important to check all the bugs that can arise while using the system. Therefore, proper planning was required in making a plan for testing the system. These delays created an issue in the testing if the system and thus, it became difficult for the project management team of OrderUp to complete the project within the given deadline. In order to get the desired result, it was also required to repeat the entire cycle of testing the system which requires sufficient time. Therefore, OrderUp needed more skilled employees to complete the entire processing of the system.

4. Comparison of the required time with the planned schedule

The actual time planned for developing the system was 10weeks; however, it exceeded 12 weeks. There was a lack of adequate knowledge amongst the team members regarding the proper implementation process and thus, it requires a long time to complete the project.

The testing of GUI configuration took a long time for completion and thus, it created an issue amongst the team members regarding the completion of the system for the project OrderUp. The planned time for this process was of 3 days; however, it took approximately ten days to complete the entire implementation process of the system. On the other hand, testing was planned for 10 days; however, it took more than 20 days to complete the entire testing.

5. Challenges in the implementation process and testing

Various challenges faced in the process of implementation and testing are as follows:

5.1 Challenges of testing

Length of time

There are various processes included in implementing software such as checking of finance, services of the software, customer relationship management and also the management of human resources (Gurău, 2018),. All these processes require a decent amount of time for achieving the desired results. The robust integration process also requires a long time therefore, it was a major issue in the implementation process of the system in OrderUp.

Finding out the accurate software

The main challenge was to understand the important software that can be used to provide the best services to the customers. Choosing the correct software for the development of the system for the project of OrderUp is important since one mistake in choosing the correct software could have been a huge, costly mistake.

Lack of proper schedule in testing

Testing is a time-consuming process since it is done to find out all the defects present in the system in various conditions. The delay of the project managers to check the usage of the software has been an issue for the project team and thus there are still some failings in the project. The entire process provided only a little amount of time for conducting the final testing of the software, and thus, it has been a challenge for the company.

Incorrect mindset of testing

The project management team was more worried to find the functionality of the software instead of focusing on the issues of the system. Therefore, it took a lump sum amount of time to complete the testing of the system properly. According to Diao (2018), there was a lack of skilled employees and thus, they failed to conduct the testing effectively. They failed to analyze the faults of the system and it became difficult for the project team of OrderUp to make correct use of the system to provide better facilities to the customers.

5.2 Solution to the problem

Length of time

The strong commitment from the project manager as well as the entire team of the project could have helped to reduce the time in the implementation process. Adequate knowledge about managing the financial process and software services can help the team members to minimize the time for the development of the system for the project.

Finding out the accurate software

Skilled members who are possessing sufficient knowledge about the software can be chosen to make correct use of the software. Finding the correct support in choosing accurate software can be helpful for the company in completing the project within the provided deadline.

Lack of proper schedule in testing

It is important to create proper schedules and planning of budget for developing the project. It will help the project team to understand all the important details involved in developing a system which will help to achieve success in the project development.

Incorrect mindset of testing

In order to solve these issues, it would be highly recommended to select a project team that has sufficient knowledge about the process of system checking. They can be easily able to detect the faults of the system. In this way, the entire project can be completed smoothly without getting further delay.

Strengths, limitations and improvement of the product in future

6.1 Strengths

The development of the system has helped various customers to order different kinds of products at any time and from all locations. As stated by Frauenberger, Rauhala, and Fitzpatrick (2017), the system has also helped to manage all the responsibilities to provide better services to the customers and thus it also helped in the growth of the company. Eventually, it also helped to increase the share market value of the company and thus helped them to gain competitive advantages. More customers got attracted after implementing this system, which has provided various benefits to the company.

6.2 Limitations

There have also been various limitations in the implementation process of this system. It took a long time to complete the entire implementation. This resulted in exceeding the budget that was required for the implementation process of the system. Therefore, there has also been a delay in developing the entire system creating issues for the company (Piersma et al. 2018). Initially, it was also difficult to find the correct software for the system since the team of OrderUp failed to assign a proper team for implementing and testing the system.

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Unit 05 Information Systems in Organization

Unit 05 Information Systems in Organization

Unit 05 Information Systems in Organization

Unit 05 Information Systems in Organization

Unit 05Information Systems in Organization
Unit level5
Unit code M/601/1444
QualificationBTEC HND CSD
Term Start Date29 May 2018
Hand out date29 May 2018
Submission Deadline05 August 2018
Lecture8Weeks
Revision Clinic2 Weeks
Module LeaderDr Anup
Lecturer  

 Copyright Statement:

Copyright © - All rights reserved - UK College of Business and Computing

This document is the product and property of the UK College of Business and Computing and therefore may not be: shared with any external third party; reproduced in full or in part; or used in any other related manner whatsoever, without prior expressed written permission. This statement is for the attention of students, staff and external parties. In the case of copyright infringement, legal action will be exercised 

1 INTRODUCTION

Information is the most valuable resource that an organisation possesses. The effective gathering, protection, analysis, processing and dissemination of information is vital to the success of any organisation. As globalization and the 24-hour economy develop and increase, organisations must ensure that their Information Systems are reliable, efficient and able to cope with rapid change.

Organisations whose Information Systems previously dealt purely with data processing have now introduced those supporting strategic management and decision support. Managers at all levels need appropriate and timely information to plan successfully in the short, medium and long term, and that information can have many sources and destinations. As organisations diversify and decentralise, information also needs to be available to many non-managerial staff in a variety of locations. The logical conclusion is that an organisation is now completely dependent on the effectiveness of its Information Systems in order to survive and thrive in the 21st century business environment.

Learners will begin this unit by analysing the information needs of an organisation at different levels and within different functional areas. It is important that computing professionals are able to understand how an organisation works and how it uses information, in order to be able to design, implement, maintain, and manage systems to support its operation.

On completion of this unit, learners will understand the importance of effective Information Systems to an organisation. They will be aware of the variety of options available for information processing and know that these will inevitably change over time. They will also use an information system to produce management information.

About the Book

Unit 05 Information Systems in Organization

Unit 05Information Systems in Organization
Unit level5
Unit code M/601/1444
QualificationBTEC HND CSD
Term Start Date29 May 2018
Hand out date29 May 2018
Submission Deadline05 August 2018
Lecture8Weeks
Revision Clinic2 Weeks
Module LeaderDr Anup
Lecturer  
 Copyright Statement:

Copyright © – All rights reserved – UK College of Business and Computing

This document is the product and property of the UK College of Business and Computing and therefore may not be: shared with any external third party; reproduced in full or in part; or used in any other related manner whatsoever, without prior expressed written permission. This statement is for the attention of students, staff and external parties. In the case of copyright infringement, legal action will be exercised  

1 INTRODUCTION

Unit 05 Information Systems in OrganizationInformation is the most valuable resource that an organisation possesses. The effective gathering, protection, analysis, processing and dissemination of information is vital to the success of any organisation. As globalisation and the 24-hour economy develop and increase, organisations must ensure that their Information Systems are reliable, efficient and able to cope with rapid change.Organisations whose Information Systems previously dealt purely with data processing have now introduced those supporting strategic management and decision support. Managers at all levels need appropriate and timely information to plan successfully in the short, medium and long term, and that information can have many sources and destinations. As organisations diversify and decentralise, information also needs to be available to many non-managerial staff in a variety of locations. The logical conclusion is that an organisation is now completely dependent on the effectiveness of its Information Systems in order to survive and thrive in the 21st century business environment.Learners will begin this unit by analysing the information needs of an organisation at different levels and within different functional areas. It is important that computing professionals are able to understand how an organisation works and how it uses information, in order to be able to design, implement, maintain, and manage systems to support its operation.On completion of this unit, learners will understand the importance of effective Information Systems to an organisation. They will be aware of the variety of options available for information processing and know that these will inevitably change over time. They will also use an information system to produce management information.1.1 AIM:To provide learners with an understanding of how organisations use Information Systems to help them manage their specific needs.1.2 Objectives On successful completion of this unit a learner will:1 Understand information needs within different functional areas of organizations2 Be able to compare Information Systems3 Be able to use Information Systems to produce management information Unit Content:

2 Indicative content:

1 Understand information needs within different functional areas of organisationsFunctional areas of an organisation: typical areas e.g. finance, accounts, human resources, stock control, sales, marketing, research and development, production, distribution, customer service, administrationInformation needs: requirements analysis e.g. strategic, tactical, operational; data requirements e.g. inputs, outputs, processing activities; information distribution requirements e.g. location, department, individual2 Be able to compare Information SystemsInformation Systems: types e.g. business Information Systems, decision support systems, management Information Systems, executive Information Systems, office Information Systems, transaction processing systems, expert systems, global Information Systems, data warehouse systems, enterprise systems, enterprise resource planning systems, integrated Information SystemsInformation and data: definition of information and data, sources of information, information requirements and the needs for information at different levels within an organisation, storing information and its importance with regard to security, accuracy and relevance; outputs e.g. payroll, invoicing, ordering, bookings, stock control, personnel records, goods tracking, decision making, marketing, customer service3 Be able to use Information Systems to produce management informationManagement information: reports e.g. sales report, college enrolment statistics, marketing analysis (brick v click) Gathering information: defining requirements; establishing sources of information; defining other factors to be considered e.g. constraintsSelecting information: analysis of e.g. validity, accuracy, currency, relevance; identifyingAlternatives

3Learning Outcomes and assessment criteria

On successful completion of this unit a learner will:LO1: Understand information needs within different functional areas of organisationsP1.1 Evaluate the information needs of the different functional areas of an organisationLO2 be able to compare Information SystemsP2.1 Describe different types of Information SystemsP2.2 Investigate the current trends in using Information Systems applications to solve business problemsP2.3 Evaluate the suitability of Information Systems for different functional areas of an organisationLO3 be able to use Information Systems to produce management informationP 3.1 Use an information system to generate valid, accurate and useful information for a given problemP3.2 Evaluate alternative methods of solving the problem.Section 3: Teaching and learning MethodsThe module tutor(s) will aim to combine lectures with tutorial activities. This environment will provide opportunities for the student to understand the course material through case study and text and to apply it in a practical way. The intent is to facilitate interactive class activities, and discussion about the significant role of research in a global and local business environment.Teaching EthosThe College’s approach towards teaching and learning is simple and effective. The main aim of UKCBC is to assist learners in maximising their potential by ensuring that they are taught clearly and effectively. This will enable students to engage in the learning environment and promote success in both their academic studies and subsequent career.
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