BSBPMG522 -Undertake Project Work
Name: | Surname: | ||
Student No: | |||
Qualification: | BSB40215 | ||
Training Package: | BSB Business Service | ||
Due Date: | Week 4 | Assessment Type: | |
Assessment Guidelines
Please read the following assessment guidelines carefully.
- The purpose of this activity is to assess your knowledge and skills in Undertake Project Work.
- If you have any considerations that may affect your performance in the assessment, please inform your assessor immediately. Your assessor will provide you with a suitable alternative to complete this assessment.
- Your assessor will mark your assessment and provide feedback and a grade to you via the assessment submission on Moodle.
- If you feel the decision made by your assessor was incorrect you have the rights to appeal the grading through filling out an appeals form which will then be handle by the Academic Manager.
- A “NYS” (not yet satisfactory) result of this task may be returned to you for a re-assessment. Re-assessments must be submitted by an agreed date with your assessor.
- The re-assessment work must address the specific performance tasks beyond doubt for the assessor to issue a satisfactory (pass) result. A repeat NYS outcome could lead to an administration fee for further reassessment.
- All work must be done individually. Copied work will not be accepted and
By adding my name to this document, I hereby declare the work is my own and has not been copied from any other source.
BSBPMG522 – Undertake Project Work
Task A – Case study – Dinner Party
You and your business partner own a catering company. You have been contracted by Peter, Managing Director of ABC IT and Electronics PTY.LTD to cater a formal dinner party as an appreciation to all the employees for their contribution.
You will cater for 30 people at Peter’s home at 7pm, 4 weeks from today. You will be cooking a decorative 8 course meal including appetizers and an appetite refresher between entree and dessert.
There will be a cheese course and fine wines will be chosen to match each course. Peter also indicated that there will be 5 employees who ae vegetarian. Your budget will be $ 15,000. You will be responsible for the complete event including food, drink, wait staff and entertainment.
You may even be required to hire some table ware and accessories to make the occasion special. In this even you will work with a group members and discuss and come to an agreement who will act as the Project Manager.
Assessment Task
Use the appropriate appendix and project management tool, you need to develop the project plan below.
- Develop the Scope plan using Appendix 1 and ensure that:
appropriate initiation and scope documents for discussion
- determine scope statement, project deliverables, scope depth, project stakeholders, identify project timeline, legislative assumptions and define project stakeholders
- Develop your project plan and document the following:
- Project plan (Appendix 2)
- Timeline and Milestone (Appendix 3)
- Milestone Report (Appendix 4)
- Work Breakdown Structure (Appendix 5)
- Project Communications Plan (Appendix 6)
BSBPMG522 – Undertake Project Work
- Develop as risk management plan for your project and document in Appendix 7.
- Include consideration of WHS risk management. Identify, assess and suggest treatment of at least three additional risks, including financial risk and document any clarification from delegating authority on these issues that may impact on the project and its parameters.
- Record risks on a risk register and complete a risk assessment document for each risk.
- Ensure to outline the legislative and regulatory context in relation to project work, including work health and safety (WHS) requirements
- Develop a budget for the project and record the plan in Appendix 8
- In conclusion with your project team, complete the following:
- A variance request on any modification in your project plan in Appendix 9 and take note on comparing budgeted spend with actual spends.
- Inconsultaion with your project team:
- Develop project deliverable and quality assurance on deliverables as required by the project plan (Appendix 10)
- Roles and responsibilities for each team member (Appendix 11)
- Determine monitoring and record-keeping systems requirements and record finding in (Appendix 12)
- Provide the project plan review and document information to finalise the project. (Appendix 13)
- Identify support for project team members, especially with regard to specific need in order to achieve the expected outcomes of performance as well as Identifying and assigning roles for staff involved in project to new roles (Appendix 14)
- Produce a hand over report for the Project Sponsor (the assessor) for sign-off by documenting information found in Appendix 15.
- Conduct a project review on the following:
- Evaluate on project outcomes (Appendix 16)
- Document lessons learned from the project in Appendix 17
Appendix 1: Scope Plan
BSBPMG522 – Undertake Project Work
Project Scope
Project Name | Project No: | Project Manager | Start date |
Why the project is being undertaken
Project
Background:
Problem/opportunity
What are the measureable outcomes decided at the beginning of the project which are reviewed at the end of the project in order to see if they were achieved or not?
Project objectives
State briefly what this scope statement is for.
Scope statement
A demonstrable result which is required to be produced by the project
Project deliverables
What are the work that needs to be executed to deliver a product, service or even a result?
In Scope
Outline the work that are not to be executed to deliver a product, service or even a result
Out of Scope
What are the limiting factor that affects the project (issues related to the project/project parameters should be discussed/ clarified from the delegating authority)?
Project constraints
BSBPMG522 – Undertake Project Work
Assumptions | ||||||
Phase | Dates | Notes | ||||
Stage Name | ||||||
Planning | ||||||
Proposed project | ||||||
timeline | Coordination | |||||
Menu | ||||||
Proposed budget | ||||||
(costs and human | ||||||
resources) | ||||||
The names of those authorised to initiate contract work, sign contracts and completion acceptances. Variations | ||||||
and penalties may apply equally to the client and service provider | ||||||
Contract declaration | ||||||
Stakeholders are any individuals, group or organisations that have interest or are affected by the project. | ||||||
Suggested answers: | ||||||
Stakeholders | ||||||
Prepared by: | Date: | Approved by: | Date | |||
BSBPMG522 – Undertake Project Work
Appendix 2: Project Plan
Project Plan
Project Title: <name of the project>
Purpose: <why this project is undertaken>
Project Objectives: <what this project aims to achieve>
Defining Project Responsibilities
Personnel <who> | |||||||||
Tasks/ Activities <what> | Name | Name | Name | Name | |||||
Stakeholder Analysis | |||||||||
Stakeholder | Their interest or | What the project | Perceived attitudes | Actions to take | |||||
requirement from | needs from them | and/ or risks | |||||||
the project | |||||||||
BSBPMG522 – Undertake Project Work
Appendix 3: Timeline and Milestones
Gantt and Milestone Chart
Activities | Period (Day/week/month) | |||||||||||||||||||
1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 | 10 | 11 | 12 | 13 | 14 | 15 | 16 | 17 | 18 | 19 | 20 |
Milestone
BSBPMG522 – Undertake Project Work
Appendix 4: Milestone Report
Milestone Report:
Project: | Date of meeting: |
- R = Red flags [off plan – describe in detail: quality, cost, time] A = Amber [is almost off schedule or will definitely be off schedule NOTE: you may need to agree the precise definition before use] G = Green flags [to plan or better – show savings]
Deliverables/ Milestones due | Due date | R/A/G* | Action to take to being deliverable or task back |
on schedule | |||
BSBPMG522 – Undertake Project Work
Appendix 5: Work Breakdown Structure
Work Breakdown Structure
Appendix 6: Project Communication Plan
Project Communications Plan
Stakeholder | Information | Method | Frequency | Who is responsible |
BSBPMG522 – Undertake Project Work
Appendix 7: WHS Risk Register
WHS Risk Register
Score as follows; for Likelihood and Impact: High = 3, Medium = 2, Low = 1
Likelihood | Impact | Likelihood | ||||
Nature of risk or uncertainty | High/ | High/ | x Impact | Risk Mitigation | Who will take | |
Medium/ | Medium/ | (Score) | Strategy | responsibility | ||
Low | Low | |||||
Describe of the uncertain event, this | Rate the | Rate the | State description of | |||
could contain a work health and safety | likelihood and | likelihood and | resolution techniques | – | ||
risk | consequence | consequence | transfer, avoid, accept or | |||
mitigate the negative risks | ||||||
and enhance, share, accept | ||||||
– positive risks |
BSBPMG522 – Undertake Project Work
Appendix 8: Project Budget
Project Budget
Category | Item | Quantity/ | Cost per item | Total cost ($) |
number of | or per hour | |||
hours | ||||
Total: | ||||
BSBPMG522 – Undertake Project Work
Appendix 9: Variance Request
Change Control Sheet
Project Title: | Requested By: | Change | |
Request No: | |||
Issued By: | Date of Request: | ||
Item of Scope Affected | |||
Nature of Change | |||
Requested | |||
Reason for Change | |||
Impact on Resources | |||
Impact on Budget | |||
Impact on Schedule | |||
Change Evaluation | |||
Change Approval | Change Implementation | ||
BSBPMG522 – Undertake Project Work
Appendix 10: Administer and Monitor the project
Project Deliverable | Standards or Requirements | Quality Assurance | Quality Control |
- obtaining resources
- recruiting personnel
- organising and leading the project team
- assigning all project tasks
- communicating with stakeholders and all necessary parties
This could include ISO standards, organisational standards or client requirements in terms of quality
Indicate the process to ensure quality is included in | Outline the procedure to check for quality on completion |
the design and build processes |
BSBPMG522 – Undertake Project Work
Appendix 11: Project Team Responsibilities
Project Team Responsibilities
Project Name | Project Manager | ||||
Task | Name of member | Name of member | Name of member | Name of member | |
P = Primary; S = Secondary
BSBPMG522 – Undertake Project Work
Appendix 12: Project Documentation Tracker
Project Documentation Tracker
Project Name | Project Manager | |||||
Required documentation | Specification | Requested by | Quantity needed | Date requested | ||
Prior to Pre-event | ||||||
Prior to confirmation of work | ||||||
Weekly basis | ||||||
Traffic light:
Accomplishments since the last report
(Deliverables completed, milestones attained, decisions made, issues resolved)
Date Due | Date Completed | Deliverable, milestones, decision or issue | |
<DD/MM/YYYY> | <DD/MM/YYYY> | <Description of what was achieved – as per project plan> | |
Upcoming activities
(What the team must focus on achieving throughout the next reporting period)
Date Due | Tasks | |
<DD/MM/YYYY> | <What is due to be completed in the upcoming period> | |
Budgeted to date | Actuals to date | Comments | |
$ | $ | <Reason for any variances> | |
Summary of issues and variations
Issue/Change | Description | |
No: | ||
<Number> | <Summary description of any issues or change requests> | |
Other Comments
<Any other information that should be reported to stakeholders>
BSBPMG522 – Undertake Project Work
Appendix 14: Staff Development
Staff Development Assessment Template
Date of development | Date to be reviewed | |||||||
Discussed with mentor/ colleague | Discussed with manager | |||||||
Name | Name | |||||||
Areas of concern | Personal | Professional | ||||||
Required skills (what are the | ||||||||
needed competencies, job | ||||||||
description) | ||||||||
Gaps/ barriers/ obstacles and | ||||||||
solutions (gaps in knowledge/ | ||||||||
skills/ changes to systems/ | ||||||||
services requiring new skills/ what | ||||||||
would help you to progress in | ||||||||
your role? | ||||||||
Training Planner Template | ||||||||
Identified | Development | Details (provider, | Objective | of | Timeframe | Cost | ||
gaps | activities | location, etc.) | development | |||||
activities | ||||||||
BSBPMG522 – Undertake Project Work
Appendix 15: Project Sign off
Project Sign-off Sheet | |
Project Name: | Project Manager: |
Start Date: | Completion Date: |
Project Duration: | Sponsor: |
Project Goal/objectives: | |
Project Deliverables: | |
Client(s): | |
By signing this document, I acknowledge that I have | By signing this document, I acknowledge that I have |
delivered all the stated deliverables at the agreed to | received all the stated deliverables at the agreed to |
quality levels. | quality levels. |
Project Manager Name and Signature: | Sponsor Name and Signature: |
Date: | Date: |
BSBPMG522 – Undertake Project Work
Appendix 16: Project Evaluation TemplateProject Evaluation
Areas | Comments | Yes | No |
o | o | ||
Project Scope | |||
o | o | ||
Time Management | |||
o | o | ||
Cost Management | |||
o | o | ||
Quality Management | |||
o | o | ||
Risk Management | |||
o | o | ||
Communications | |||
Management | |||
o | o | ||
Procurement | |||
Management | |||
o | o | ||
Human Resources | |||
o | o | ||
Integration Management | |||
BSBPMG522 – Undertake Project Work
Appendix 17: Review and Finalise Project
Date | Description | Recommended Action | Raised By |
<DD/MM/YYYY> | <Description of the positive or | <What action should be taken next time to either ensure this | <Raised by> |
negative lessons learnt from this | happens again (positive lesson) or does not happen again | ||
project> | (negative lesson)>. | ||